New Mexico Junior College

Make recommendations to the VP for Instruction concerning:

All curricular and degree plan items

1. Course substitutions
2. Academic Program Reviews
3. Academic Freedom
4. Withdrawal policies
5. Attendance policies
6. Academic grievance policies
7. Prepare minutes of meetings and disseminate to the President, VP for Instruction, and committee members.

One faculty member (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Instruction (ex-officio)

VP for Institutional Research, Planning, and Effectiveness (ex-officio)

Three Instructional Deans (ex-officio)

Dean of SOAR and Student Success (ex-officio)

Registrar (ex-officio)

Athletic Director (ex-officio)

Three faculty members from Arts & Sciences 

Two faculty members from Applied Sciences

One faculty member from Workforce Training and Professional Studies 

Two coaches from Athletics 

1. Review all general liability/personal injury incidents as needed.
2. Review/make changes in Emergency Management/Safety Manual.
3. Provide safety and guidance to employees on campus.
4. Make recommendations on discipline for violations of safety practices.
5. Make budget recommendations to the President regarding campus safety.
6. Prepare minutes of meetings and disseminate to the President, all VP’s and committee members.

Director of Campus Security and Safety (Chair)

Recorder (Chair appointed) (ex-officio)

NMJC President

VP for Finance

VP for Instruction

VP for Student Services

VP for Operations & Special Projects

Director of Public Safety Programs 

One Maintenance Staff

1. Identify and advocate for matters of diversity, equity, and inclusion at the institutional level.
2. Support NMJC in its efforts to capitalize on the educational, economic and civic benefits of diversity.
3. Further strengthen the College climate of respect, civility, and mutual appreciation.
4. Foster initiatives that help NMJC attain its goals of open access and equal opportunity.
5. Prepare minutes of meetings and disseminate to the President, all VPs, and committee members.

One Administrator (Chair)

Recorder (Chair appointed)

VP for Student Services

Dean of SOAR and Student Success

Director of Human Resources

Director of Residence Life

Four Faculty Members

One Support Member

Assistant Coordinator of Student Activities & Intramurals

1. Address the issue of underage drinking and substance abuse.
2. Increase involvement from administration, faculty, staff, students, and the community as a whole.
3. Develop the drug and alcohol policies for NMJC and change policies where warranted.
4. Collect and review data on drug and alcohol incidents relating to NMJC students.
5. Direct the implementation of the alcohol and substance abuse prevention activities.
6. Prepare minutes of meetings and disseminate to the President, VP for Instruction, and committee members.

Dean of Students (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Student Services (ex-officio)

Instructional Dean

Director of Campus Security and Safety

Director of Residence Life

Director of Human Resources

Student Resource Coordinator 

Coordinator of Student Activities and Intramurals

Advisor 

Athletic Director

1. Recommend policies and procedures relating to employee welfare and benefits.
2. When needed, do research relating to specific topics that affect employees.
3. Discuss any issues that might affect employees, their welfare and benefits and make recommendations.
4. Review all areas of employee welfare and/or benefits on a yearly basis.
5. Prepare minutes of meetings and disseminate to the President, all VP’s and committee members.

One Administrator (Chair)

Recorder (Chair appointed) (ex-officio)

Director of Human Resources

Two Faculty

Two Professional Employees

Two Support and Maintenance Staff

1. Identify training and professional development needs and opportunities.
2. Coordinate training and development activities including on-campus and off-campus events, meetings and seminars.
3. Focus on broad training and development activities tied to institutional objectives and the Strategic Plan.
4. Prepare minutes of meetings and disseminate to the President, all VP’s and committee members.

VP for Instruction (Chair)

Recorder (Chair appointed) (ex-officio)

Four Faculty Members

Director of Human Resources

One Instructional Dean

Two Professional Positions

Two Support Staff

1. Make recommendations for Financial Aid policies and procedures.
2. Review annually the policies and procedures for Financial Aid and make suggestions for updating or changing those policies.
3. Serve as a review board for written appeals from students who are on Financial Aid Probation or Financial Aid Suspension or Timeframe status.
4. Show a campus-wide effort to deal with loan default rate.
5. Develop policies and procedures to maintain default percentages within an acceptable level.
6. Prepare minutes of meetings and disseminate to the President, all VP’s and committee members.

Director of Financial Aid (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Student Services

VP for Advancement

Dean of SOAR and Student Success

Two Professional Employees

Two Faculty Representatives

1. Make recommendations concerning policies and procedures relating to data submission.
2. Perform specific research as deemed necessary by the President and report findings.
3. Make proposals to the VP of Institutional Effectiveness or the President regarding needed research.
4. Organize the reporting of all data.
5. Ensure a process for accuracy of all data prior to submission.
6. Produce and maintain an annual report/data submission calendar.
7. Ensure the development and utilization of an electronic archival system.
8. Develop a process for data collection and reporting.
9. Establish and maintain college wide data standards.
10. Review and approve institutional data requests.
11. Review and approve or disapprove the conduct of research involving human subjects in accordance with the institution’s research policy.
12. Prepare minutes of meetings and disseminate to the President, all VP’s and committee members.

VP for Institutional Research, Planning and Effectiveness (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Instruction

Chief Information Officer

Instructional Deans

One Faculty

Registrar

1. Using input from the campus community, develops needed training and a dynamic plan for technology integration within the institution.
2. Maintains a constant search for, “cutting edge” technology.
3. Develops software and hardware standards for labs and offices.
4. Write the information technology requests.
5. Develop a PC and lab PC replacement plan.
6. Develop and update the NMJC Computer Use Policy.
7. Prepare minutes of meetings and disseminate to the President, all VP’s and committee members.

Chief Information Officer (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Finance

Learning Technology Design & Training Administrator

Database Administrator/Programmer Analyst

Programmer Analyst/Webmaster

Database/Server Specialist

IT Technician II

Graphic Designer

One Faculty 

1. Analyze the yearly Academic Program Review to make programmatic recommendations to the appropriate Instructional Dean regarding the allocation of resources (financial, instructional, and personnel).
2. Make strategic recommendations concerning the program(s) being reviewed in the context of institutional goals, existing and planned programs, and available resources.
3. Prepare minutes of meetings and disseminate to the President, all VPs, and committee members.

VP for Institutional Research, Planning, and Effectiveness (Chair)

 Recorder (Chair appointed)

 VP for Instruction

 VP for Finance

 Instructional Deans

 Three Faculty, which will rotate based on the Program Review schedule. These individuals will be notified by the Deans.

1. Review HLC and state guidelines and requirements as related to student achievement and learning.
2. Review, update, and disseminate the college’s assessment plan.
3. Develop strategies for implementing the assessment plan.
4. Develop strategies to ensure shared responsibility for student learning and assessment of student learning.
5. Plan, develop, and work in hands-on instructional sessions with faculty regarding assessment.
6. Prepare minutes of meetings and disseminate to the President, all VP’s, and committee members.

Faculty Coordinator of Assessment and Quality (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Instruction (ex-officio)

VP for Institutional Research, Planning, and Effectiveness (ex-officio)

Instructional Deans (ex-officio)

Dean of Students (ex-officio)

Learning Technology Design & Training Administrator (ex-officio)

Three Faculty from Arts Sciences

Two Faculty from Applied Sciences & Learning Technology

One Faculty from Workforce Training and Professional Development

1. Develop a three to five-year Strategic Enrollment Management (SEM) plan that will include Recruitment, Student Success / Completion, Graduation and Retention.
   This will include:
          Identification of metrics
          Evaluation of current trends in enrollment, success and retention at NMJC.
          Development of enrollment, success and retention goals and strategies.
          Evaluation and refinement of the goals and strategies annually.
2. Develop strategies for implementation of the SEM plan.
3. Coordinate efforts with others across campus (i.e. faculty, advisors, recruiters, marketing, student groups, etc.)
4. Prepare and distribute an annual report of goals and progress toward those goals to the campus community.
5. Prepare minutes of meetings and disseminate to the President, all VP’s and committee members.

VP for Student Services (Chair)

Recorder (chair appointed) (ex-officio)

VP for Advancement

VP for Instruction

VP for Institutional Research, Planning, and Effectiveness   

Dean of Students 

Three Instructional Deans

Dean of SOAR and Student Success

Director of Athletics

Director of Student Support Services

Coordinator of Student Activities and Intramurals

Eight Faculty Positions

Two Athletic Coaches

Two Students