New Mexico Junior College

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Library Policies

 

Circulation Policy


Reserve Items Varies by instructor Varies by item type

CIRCULATING ITEMS ITEM LOAN PERIOD FINES (PER DAY)

Books, General 14 days $0.10
Pamphlet 3 days $0.10
Videos (DVD/Blu-ray) 7 days $0.10
Audiobooks 21 days $0.50
Reserve Items Varies by instructor Varies by item type

 

NMJC Pannell Library Cards

NMJC students, faculty, and staff should use their NMJC ID card as a library card at the NMJC Pannell Library if they don't already have an ELIN card from one of the other libraries in Lea County.


ELIN Library Cards

Library users who are not associated with NMJC as students, faculty, or staff can apply for a free ELIN (Estacado Library Information Network) library card. ELIN cards can be used at any of the libraries in the ELIN consortium, including the NMJC Pannell Library.

ELIN library cards are free. However, there is a $5.00 fee to replace cards that were issued in the last year.

You must be able to prove that you are a resident of Lea County to apply for an ELIN library card. Acceptable documentation for proof of residency includes, but is not limited to, a current government-issued photo ID, driver's license, lease agreement, property tax receipt, property deed, or current utility bill.

The ELIN consortium requires that children or young adults from the ages of 5 to 17 should be added to a parent or legal guardian's library card. However, if a young adult can provide official documentation stating that they are an NMJC student, then they can be issued an ELIN library card.

The libraries in the ELIN consortium are the NMJC Pannell Library, USW Scarborough Memorial Library, Hobbs Public Library, Lovington Public Library, Woolworth Community Library, and the Eunice Public Library.


Fines

Fine amounts for different items are listed in the table above. For regular library card-holding patrons, a patron may incur up to $9.99 in fines and still checkout materials. However, once that amount reaches $10.00 and above, the patron must pay the entire fine in order to check out any more material at Pannell Library.

Lost and Damaged Items

You will be charged the replacement cost of the item plus a non-refundable processing fee. At NMJC the fee is currently $5.00. If the lost or damaged item belongs to another ELIN consortium member library, you may only clear your account balance at the other library.

Photocopying

There are two photocopiers located in Pannell Library. The machine on the first floor is opposite the elevator hallway and takes coins or a copy card. The copy machine on the second floor is opposite the learning and career services department and takes only a copy card. Photocopies are 10 cents (.10) per page. You may purchase a copy card from the NMJC business office. The first card is $11.00 but thereafter you may add value in increments of $5.00. Copies made with a copy card are only eight cents (.08) per page.

Interlibrary Loans and Article Photocopy Requests

Materials not owned by Pannell Library may be obtained through the Interlibrary Loan (ILL) Services network at our library. Policies concerning these materials are set by the lending library. When returning or renewing books, please do so before the due date. The ILL renewal number is 575.392.5473.

Collection Development Policy

 

INTRODUCTION

The Pannell Library exists to support the total program of New Mexico Junior College. The Library collections reflect the curricular and research needs of the students, faculty, staff and community. A consistent and conscientious effort must be made to provide the resources required by library patrons through good collection management practices, judicious use of interlibrary loan, and participation in library networks and consortia.

Librarians and staff members are responsible for the overall management and development of the collections.

Policy

In accordance with New Mexico Junior College educational philosophy and guidelines established by the Association of College and Research Libraries, the Library seeks to provide a sufficient and useful collection for all programs and divisions of the college. It will not seek to build a comprehensive research collection in any one subject area or at the graduate level. It will attempt to provide a timely collection that is relevant, vital, and useful. Such a collection requires research and careful planning. It also requires time, enthusiastic support and recommendations of faculty and students, and financial support of the college.

The mission of the Library is to provide learning materials to support and supplement the instructional, institutional, and individual needs of students, faculty, and staff. The term "learning materials" refers to a wide range of subject matter and format (book, periodical or audiovisual) chosen to reflect the purpose of the college, courses offered, varied teaching methods of faculty, and special needs of Library clientele.

The Library collection development policy should:

  1. provide a mechanism for faculty participation in the collection development process
  2. provide quantitative and philosophical diversity/balance in relation to curricula, programs, and personal development needs of students, faculty, and staff.
  3. respond to the diverse clientele which varies in age, reading ability, ethnic background, and previous exposure to formal education
  4. provide a basis for evaluation of the collection
  5. provide a basis for budget planning

Responsibility for Materials Selection

Librarians are responsible for collection development in terms of coordinating and balancing the collection as a whole. Faculty requests for purchases will be regularly solicited.

Faculty members, full and part-time, should be aware of Library materials available for their students' needs. Faculty have a professional responsibility to make recommendations in their area of knowledge. Librarians will assist the faculty in these endeavors.

The Library Director is responsible for purchasing decisions based on the guidelines outlined in "General Criteria for Purchase." Decisions are made by the director after consulting with the librarians and faculty. The Director is also responsible for the continual assessment of the collection balance and for making budgetary adjustments in regards to Library funds spent on materials for various departments throughout the fiscal year.

Materials Considered for Purchase

Subject matter that is directly curriculum related is considered first for purchase. This includes items needed for class assignments, supplemental reading and supplemental materials for use in preparing term papers and reports, along with up-to-date reference and bibliographic tools which will facilitate finding and using such materials.

After primary needs have been met, consideration can then be given to materials that will meet special interests or needs of the students, faculty and staff. These may include professional materials dealing with community colleges, materials of local or state interest, fiction beyond that needed for literature courses, and peripheral subjects not taught at the college but needed for a basic collection.

Materials Not Considered for Purchase

Required textbooks are not normally considered for purchase, along with research materials beyond the needs of the students.

General Criteria for Purchase of Materials

Librarians first select on the basis of independent reviews appearing in standard selection periodicals, such as Booklist, Choice, Library Journal, Wilson Library Bulletin, and the New York Times Review of Books. Reviews appearing in professional journals, standard/core lists, and subject bibliographies are also used in collection development.

The Library Director and the Librarians then consider the following questions for all materials recommended for purchase by faculty, students or staff:

  1. Does the item fit the guidelines established in this policy for "materials considered for purchase?"
  2. Is similar material already available in the collection?
  3. Is the item in demand and have potential use?
  4. Is the item of significant, permanent and of knowledgeable authorship?
  5. Is the item from a reputable and conscientious publisher?
  6. Is the item being considered both timely and current?
  7. Is the item included on standard lists, bibliographies, and indexes?
  8. Is the cost commensurate with quality and potential benefit?
  9. Are the funds available?

In addition to the above guidelines, more subject specific guidelines based on the Library of Congress Classification Scheme and ACRL guidelines for level of collection development may be adopted. These standards and guides are modified to programs of instruction currently being offered at New Mexico Junior College.(See Appendix A)

Duplication within the library will be limited except where the needs of the students and the continued demand for the book make it apparent that additional copies should be purchased. Initially, only one copy of a title will be purchased for most materials.

Gifts

Gift materials are welcomed and will be added to the collection if they meet the general criteria. Monetary value will be assigned by the donor. Disposition of the gift will be at the discretion of the Library Director.

Any moneys given to the Library may be designated to purchase materials in a subject area, but the specific titles will be selected by using Library general criteria for purchase and within the limits designated by general College Policy on gifts.

Government Documents

The Pannell Library at New Mexico Junior College participates in the government depository library program.

The majority of Federal, State, and local documents are available online. A small percentage of materials is available in print in the library.

Collection Maintenance/Unneeded Materials

The Librarian will withdraw library materials when, in their professional judgment, such a course of action is necessary to remove unneeded material. Continuous evaluation of holdings is an essential ongoing routine, in which unneeded materials are removed permanently from the library collection. The Librarian may also withdraw materials because of a shortage of shelf space or other serious constraints. Additionally, decisions to remove materials may be made in consultation with faculty most directly concerned with their future use.

The following materials may be withdrawn from the collection and discarded:

  1. dated periodicals
  2. obsolete materials
  3. superseded editions
  4. superfluous duplicates
  5. badly worn or defaced volumes for which there are suitable replacements
  6. unused materials which have no historical or lasting value

Whenever possible, faculty members and other subject specialists should be invited to participate in the weeding process to assure that materials of historical or research interest are not inadvertently removed. In most instances similar criteria will be followed for items in the general and the reference collections. Weeded materials are officially withdrawn from the collection and disposed of by discard, direct sale, gifts to other libraries, or other appropriate means as allowed by state and local regulations. Weeding schedules for each area of the collection will be devised and adhered to as necessary. (See Appendix B)

Library materials reported missing are not replaced automatically. Instead, potential replacements are evaluated using the same criteria for selection as regularly purchased items. Heavily used materials, determined to be necessary for teaching or research, will be replaced as quickly as possible if they are still available. Other materials will be replaced upon the recommendation of the Librarian. If after two (2) years an individual bibliographic item is still missing and cannot or will not be replaced, it is to be considered permanently lost and all records of it will be eliminated from the catalog.

Intellectual Freedom

Implementation of the concept of academic freedom in the Library involves selecting some materials that may be considered controversial by some individuals or groups. Pannell Library policy is based on the Material found in the American Library Associations "Response to Challenge" and its published policies on Intellectual Freedom. The acquisition of such materials does not imply approval or endorsements of contents. These materials are acquired to support the curriculum and to represent all sides of controversial issues. The selection criteria used by the Library must remain broad and flexible in order to provide a collection that supports the broad range of academic programs and diverse backgrounds of its clientele.

1. The concerned patron will be offered the opportunity to discuss her/his concern with the staff person responsible for selection and/or the Director of Library Services. If the patron is dissatisfied with this discussion and wishes to pursue the issue, the patron must complete and submit a Request for Reconsideration of Library Resources (copy attached).
2. The Director of Library Services will review the complaint and Request for Reconsideration, and will respond in writing.
3. If the issue is still not resolved to the patron's satisfaction, the complaint will be taken to the Vice President for Instruction along with any supporting documentation from the patron and/or the Director of Library Services. The matter will be reviewed according to standard college policy for resolution of complaints as outlined in the College Catalog current at the time of the complaint. The Vice President for Instruction will prepare a written response, taking into consideration the needs of the college and the position of the library.

Procedures for handling complaints include allowing residents of the community college district to complete a form (See Appendix C) requesting that the material be reconsidered and given appropriate administrative review. The form is available at the Library.

The Library subscribes to the principles contained in the"Library Bill of Rights" and "Freedom to View."

Provisions for Review

This policy will be reviewed annually by the Library staff and the Vice President for Instruction.

Appendix A

Main classes
1. Humanities (to be added)
2. Social Sciences (to be added)
3. Science and Technology
3.1. Q Science (to be added)
3.2. R Medicine (to be added)
3.3. RD Surgery (to be added)
3.4. RS Pharmacy (to be added)
3.5. RT Nursing
Resources in this division are primarily for the use of students in the program who need course related works, and material for assignments, and faculty who need material for course preparation, teaching and research. Administrative staff and alumni may also use the collection. Resources in media of various types are collected: representative periodicals, online services, electronic data, books (both general use and selected textbooks) and audio-visual material. The nursing subjects are strongly textbook based; however, current resources, as listed, are essential to supplement and enhance the academic needs of the clientele.

The library will collect current and/or up-to-date materials based on General Criteria for Purchase of Materials and recommendations of Allied Health Library Liaison Committee. Bibliographic items collected will be at Level 1(Minimum development), 2 (Basic development) or 3 (Intermediate Development). No material at Level 4- Advanced Development will be collected under normal circumstances. Material that is not current or up-to-date but still useful for historic purposes, as defined by the Librarians and the Allied Health Library Liaison Committee will be designated with a color-coded stripe on its spine. This will serve to differentiate these works from current works shelved in the R-RT class.

3.6. S Agriculture (to be added)
3.7. T Technology (to be added)

Appendix B

Subject specific weeding schedules
Main classes
1. Humanities (to be added)

2. Social Sciences (to be added)

3. Science and Technology
3.1. Q Science (to be added)
3.2. R Medicine (to be added)
3.3. RD Surgery (to be added)
3.4. RS Pharmacy (to be added)

3.5. RT Nursing
The Allied Health Library Liaison Committee, with the assistance of professional librarians (Master's degree level), will- at least annually - conduct a review of collections and holdings of use to students in their division. Materials that are 5 years old or older and meet other general criteria for weeding will be considered for discard. Considerations regarding final disposition of these works will include consultation with faculty in disciplines from closely related study areas, such as developmental psychology, ethics, family theory, women's studies, etc if these works are not classed in R-RT and may have significant contributions to the other discipline.

3.6. S Agriculture (to be added)
3.7. T Technology (to be added)

Computer Use Policy

Information Technology Acceptable Use Policy

New Mexico Junior College provides numerous information technology resources for use by the College's students, faculty, and staff. Information technology includes, but is not limited to, all College computing equipment, software, systems, and networks. These resources are provided to support the College's mission and institutional goals. The use of these systems is a privilege and all users are expected to act responsibly and to follow the College's policies governing the use of these resources. Violations of this policy could result in disciplinary review. In such a review, the full range of disciplinary sanctions is available including the loss of computer use privileges, dismissal from the College, and legal action. Violations of some portions of the policy may constitute a criminal offense.

The College's Information Technology Acceptable Use Policy requires that each campus user abide by and agree to the following guidelines:

I. Respect security requirements for computer accounts.

A. A computer or electronic mail (e-mail) account assigned to an individual, including student accounts, must not be used by others. Faculty, students, and staff are individually responsible for the proper use of their accounts, including password protection and appropriate use of Internet resources. Making your password or another person's password or access code available to others or otherwise attempting to evade, disable or "crack" password or other security provisions, or assisting others in doing so, threatens the work, privacy and well-being of many others and is a serious violation of College policies. Also, faculty, students and staff are responsible for choosing an appropriate password that is difficult for others to guess. If an individual suspects their password has been compromised, they should change the password immediately.

II. Respect copyright laws.

A. Computer software use must conform to copyright laws and licensing agreements. Copyright law protects software whether a copyright notice is explicitly stated in the software or its documentation. Software licensed by the College must only be used in accordance with the applicable license. It is illegal to make duplicate copies of software products unless authorized to do so by its author or publisher. Computer users have no right to give or receive duplicates of software without authorization or to install duplicated software onto College computing equipment.

III. Respect the rights of others using of the system.

A. Computer users shall not use the College's information technology resources to participate in activities that are harassing in nature or prohibited by law. Sending messages, information, or images that are threatening, harassing, or discriminatory in nature is in violation of College policies and may be in violation of the law. Displaying potentially offensive material in a computer laboratory or other campus location is not allowed. Users are absolutely prohibited from utilizing systems to create, access, store or disseminate materials that may be sexually or racially offensive, or otherwise insulting or derogatory to persons of a certain race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, or veteran status.

Respect electronic mail guidelines.

A. In support of the College's mission, the College encourages the use of its electronic mail services to share information, to improve communication, and to exchange ideas. Any electronic mail address or account associated with the College is the property of the College. Those who use the College's electronic mail services are expected to adhere to state and federal laws, the policies and procedures of the College, and should follow normal standards of professional and personal courtesy and conduct. Electronic communication under a false name or designation is prohibited. Sending anonymous communications does not disassociate senders from assuming responsibility for their actions.
B. Electronic mail services should not be used in ways that strain the College's computing resources or interfere with others' use of the electronic mail system. Prohibitive uses include, but are not limited to, sending or forwarding chain letters, exploiting list-servers by amplifying widespread distribution of electronic mail, and sending the same electronic mail message repeatedly.
C. Employees are prohibited from using the "All Employee" mass distribution list to distribute non-work related messages. Information in regards to work, employees, and NMJC sponsored events are acceptable.
D. Confidentiality of electronic mail cannot be assured. The system administrator, technical managers, or other persons may need to view the contents of computer accounts and electronic mail to perform maintenance or to diagnose and correct problems. When performing maintenance, the College will make reasonable attempts to ensure the privacy of computer accounts and electronic mail, but cannot guarantee total privacy of the accounts. The user however acknowledges and consents that the College may monitor e-mail communications and internet usage in order to insure compliance with this agreement. If policy violations are discovered, they will be reported immediately and appropriate action will be taken.

V. Respect the operational guidelines governing the use of the information technology facilities.

A. Administrators responsible for computer systems may establish more detailed guidelines governing the use of the College's computing equipment and facilities. These guidelines cover such issues as allowable connect time, disk space allocations, handling of un-retrievable mail, responsibility for account approval and other items related to administering the systems. The downloading of any software onto computing equipment owned or operated by New Mexico Junior College (unless downloaded material is considered a faculty resource) without prior written approval is not permitted. During peak system utilization times, computer users engaged in activities which are not directly related to the business of the College may be asked to relinquish their access to the system. Settings on computers are not to be changed. Computer users, whether on campus or accessing NMJC resources remotely, are expected to abide by these rules and use the College's computing resources in a responsible and professional manner.
B. The college prohibits the use of programs that degrade the available bandwidth, including but not limited to music/radio programs, videos, and game playing from Internet sites, unless these programs are incorporated into instruction.
C. The College provides information technology resources for users to engage in activities that support the work of the institution. Use of the College's resources for commercial reasons, fund-raising, political campaigns, or illegal purposes is not acceptable. Non-authorized solicitations on behalf of individuals, groups, or organizations are prohibited.

VI. Agreement

A. All users of New Mexico Junior College computing systems must read, understand, and comply with the policies outlined in this document. By using any of the College's information technology resources, users agree to comply with these policies.

NEW MEXICO JUNIOR COLLEGE 2014-2015 EMPLOYEE HANDBOOK Policy No. 223