DEGREE WORKS is a web-based degree audit designed to assist students and advising staff with monitoring a student’s academic progress toward degree completion.
It can be used as a checklist to plan and track your progress. The degree audit does
not replace academic advising, it is a supplement that helps determine course selections
and confirm graduation requirements.
How do I access Degree Works?
Login to your T-BirdWeb Portal, Select Self-Service Banner 9, and under your Student
Services tab select Degree Works. Make sure the pop-up blockers are turned off in your internet browser or try a different
web browser. Contact NMJC Help Desk if you still have trouble accessing Degree Works.
How is this degree audit different from a transcript?
The Degree Works audit is an unofficial document. It is a tool that provides academic
information related to your degree progress and can help you plan your academic schedule.
Your degree audit is not your official academic transcript.
Can I register for classes in Degree Works?
No. Degree Works is a snapshot of courses in-progress, planned, and in academic history.
Registration will continue to be handled through Student Services Banner 9.
Who has access to Degree Works?
Degree Works is available to all freshman and transfer students. Advisors, faculty,
and selected staff will also have access for the purpose of supporting your progress
through your academic career.
Degree Works FAQ's
Click on each question to open and close it.
Audit
Why is my information not up to date?
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There could be several reasons. One is that Degree Works may not have refreshed since
a change was made (the information is refreshed nightly).
Second, there could be some paperwork that still needs to be completed. For example,
if you have completed transfer courses, it is possible that the university has not
received an official transcript or the coursework is pending a departmental review.
Check with an academic advisor and/or NMJC Help Desk if your transcript or audit does
not reflect transfer work you have completed.
What if there is an error within my degree audit?
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You should meet with your academic advisor to clarify the error and review your program
requirements and completed coursework listed on your degree audit. Your academic advisor
will make any necessary corrections, possibly in consultation with the Registrar’s
Office.
Why is it telling me I don't exist, or nothing is showing up on my audit?
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There are multiple reasons for this.
You are either a non-degree seeking students, in which case you have no major and
therefore no degree plan can be made available for you.
OR your degree catalog term is older than 2019. You will need to speak with an advisor
about your major and find out if you need to be updated.
Yes, there are two ways to print a degree audit:
1) Click the "Print" button located in the bar at the top of the page
2) Choose the Degree Audit option in the Format Field drop down menu and select the
Save as PDF button. Then open and print the PDF version of the audit.
How can I update my information?
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If you have any questions about your student record, coursework, or the Degree Works
program, contact NMJC Help Desk.
What-If my academic advisor petitions to waive or substitute a course? How does that
course appear on my degree audit?
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If a course waiver or substitution is approved by the Dean, they will record the exception.
The completed course will fulfill the requirement, and an additional note will appear
on the audit that explains why the exception was allowed.
Does Degree Works include credit earned through credit by examination, AP/CLEP?
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Yes. Once the official documentation is received and processed by the Testing Center,
the Registrar's office will post the credit to your record and will appear on your
degree audit.
What does the @ symbol mean in my degree audit?
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This is a wild card in Degree Works.
If the @ symbol appears before course numbers (e.g., @ 1000:2999), you can take any
subject area with that level (e.g., a 1000-2000 level course from any subject area).
If the @ symbol appears after a subject prefix (e.g., PSYC @) it means that you can
take any course with the subject prefix (e.g., any course in Psychology).
I see several special blocks at the bottom of my degree audit. What are those?
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Electives: Courses that are counting as additional electives toward your degree. Courses here are above the minimum requirements of
your specific program.
Not Counted: Coursework that do not apply toward earning your degree.
Insufficient: Courses that do not qualify for meeting degree requirements. Either
because of insufficient grade or they are transitional courses.
In-Progress: A list of any courses currently being taken or that the student is pre-registered
for. These courses will also be listed in other blocks (sections) throughout the audit.
What If my major is wrong? Or my concentration is missing from my degree audit?
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If you have not officially declared a concentration/major, it will not appear on your
degree audit. You can fill out a major change form to declare your concentration/major.
If you have officially declared your major/concentration and they are still not appearing
correctly, contact the NMJC Help Desk.
Are my grades visible in Degree Works?
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Yes. Once grades have been processed at the end of the semester, they are viewable
in Degree Works following the nightly refresh.
Grades are viewable in Canvas once posted by an instructor, however final grades are
not available in Degree Works until after the final grading period has ended. In-progress
courses are listed in Degree Works with a grade of “IP".
Can I see the description of a course, its prerequisites or its co-requisites from
within Degree Works?
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Yes. Click on the desired course on the audit and a portion of the catalog will open
up with the course description, credits, prerequisites and co-requisites (if they
are required). Hovering over the course will display the title and credits of the
course. Any class with a clipboard check mark (
) has a prerequisite.
If all of the boxes are checked on my audit, does that mean I'm graduating?
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Not necessarily. If you have applied to graduate, the Registrar's Office will perform
a preliminary audit of your coursework prior to the add/drop period of your final
semester and a final audit after all final grades have been submitted to determine
if you are eligible to graduate. Missing requirements will be communicated to you
via your NMJC email.
Where can I find my Grade-Point Average (GPA)?
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The top of the degree block displays your overall GPA.
Back to the Top
What-If
What is the "What-If" feature?
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The What-If function allows you to explore different majors. The What-If audit will
show you what coursework is required for a different major, what courses you have
taken that satisfy these new requirements, and what courses would still be left for
you to take.
Does using the What-If feature mean I have changed my major?
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No. The What-If function is for informational purposes only. You will see the header
What-If Audit displayed at the top of the audit whenever an audit is run on a What-If
scenario.
Can my advisor see my What-If scenario?
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Since What-If scenarios are not stored nor saved in Degree Works. If you would like
your advisor to see your What-If results you would need to work on it together, or
print a copy to share with them at a later date.
Can I view multiple What-If scenarios on the same screen?
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Yes. Degree Works will allow you to select more than one major at a time, or to select
multiple major(s).
If I like what I see in a What-If scenario, how do I initiate the changes?
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Always speak with your advisor first. After consulting with your advisor, you may
change your academic program using the Change of Major link on the Student Records webpage.
How do I use the “What-If” feature?
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Follow these steps to view how courses count in a different major:
1. Select the What-If link located between the student header and the progress
indicator gages
2. Select the program(s) you are considering
3. If applicable, you will need to select a concentration
4. If desired, you can add future courses you are considering
5. Select Process What-If
6. Review how your existing and future courses would be applied to this new major
7. Discuss this new major with your academic advisor
Back to the Top
Student Planner
What is the Planner feature?
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The Student Educational Planner (SEP) is a tool for you to arrange course requirements
into future semester blocks. You and your advisor may find this helpful as you forecast
your academic career. You can create an active plan and keep it up-to-date, as university
administrators can use this information to determine the demand for various courses
each term.
By a split screen, the Planner allows you to drag and drop courses from your audit
into future semester blocks. You can also type courses directly into the planner boxes.
You must enter the course as it is labeled in the catalog (e.g., EN 1110, not English
1110).
Do all degree requirements have to be accounted for in the plan?
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No, the Planner is only intended for future classes, not classes which you’ve completed
or in which you’re currently enrolled. You can use the Planner to map out as much
or as little of your degree plan as you’d like.
Can I create multiple plans?
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Yes. However, only one plan is kept as active. You should mark the plan that you expect
to follow as your active plan. As this information may be used by university administrators
to determine the demand for various courses each term.
If a course has prerequisites, will the planner notify me if I place it in my plan
out of sequence?
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No. You will want to review your plan with your advisor to ensure that you have courses
in the proper sequence. You can also review the course descriptions in the catalog
for prerequisite information for each of your courses.
You can also access the catalog by clicking the link for any needed courses that are
listed in your audit, and a new window will open with course descriptions that fulfill
that requirement.
Some of my requirements have many options, and I'm not sure which one I want to take.
What should I do?
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Pick the course in which you most likely will enroll. You can include a note in the
notes section that states that you might take another course instead.
When I view my audit on the degree audit tab, my planned courses are no longer listed.
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That’s supposed to happen. Your audit shows you the courses you have already completed
or are registered in. Your planned courses will only appear when you are in the Planner
section of Degree Works, after you have generated a worksheet using the “Process New”
button.
Yes. Degree Works will allow you to save all plans you create; however, only one plan
may be marked as active.
Will my advisor be able to see my plan(s)?
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Yes. Your advisor can see your plan(s) and participate with you in the planning process.
There is a Notes feature, as well, for you and your advisor to keep additional information.
Your advisor may choose to lock your plan after discussing it with you. Once your
plan is locked, you will need to return to your advisor to make any additional changes.
If I put a course in my planner, am I automatically registered for that course in
that future semester?
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No. Your planner is for planning purposes only. You will continue to register through
the T-BirdWeb Portal, on your Student Self-Service Banner 9.
Is the course I planned guaranteed for that future semester?
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No. Your planner is for planning purposes only. Final course schedules are available
to students online shortly before registration. If you discover that a course you
had planned is not being offered, you should identify an alternative course and move
the original course, if still needed, to a future term.
Yes. There is a print button at the top of the planner.
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