New Mexico Junior College

Tbird

Degree Works

DEGREE WORKS is a web-based degree audit designed to assist students, faculty, and certain designated staff with monitoring a student’s academic progress toward degree completion. The degree audit is a review of past and current coursework that provides information on completed and outstanding requirements.
 
It can be used as a checklist to plan and track your progress toward earning your degree.  The degree audit does not replace academic advising, it is a supplement that helps determine course selections and confirm graduation requirements.
 
classroom
 

How do I access Degree Works?

Login to your T-BirdWeb Portal and select Degree Works from the menu. Make sure the pop-up blockers are turned off in your internet browser or try a different web browser. Contact NMJC Help Desk if you still have trouble accessing Degree Works.
 

How is this degree audit different from a transcript?

The Degree Works audit is an unofficial document. It is a tool that provides academic information related to your degree progress and can help you plan your academic schedule.  Your degree audit is not your official academic transcript.
 

Can I register for classes in Degree Works?

No. Degree Works is a snapshot of courses in-progress, planned, and in academic history. Registration will continue to be handled through Student Services Banner 9.
 

Who has access to Degree Works?

Degree Works is available to all freshman and transfer students. Advisors, faculty, and selected staff will also have access for the purpose of supporting your progress through your academic career.
 
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Degree Works FAQ's

Click on each question to open and close it.

Audit

There could be several reasons. One is that Degree Works may not have refreshed since a change was made (the information is refreshed nightly).

Second, there could be some paperwork that still needs to be completed. For example, if you have completed transfer courses, it is possible that the university has not received an official transcript or the coursework is pending a departmental review. Check with an academic advisor and/or NMJC Help Desk if your transcript or audit does not reflect transfer work you have completed.

You should meet with your academic advisor to clarify the error and review your program requirements and completed coursework listed on your degree audit. Your academic advisor will make any necessary corrections, possibly in consultation with the Registrar’s Office.

There are multiple reasons for this.

You are either a non-degree seeking students, in which case you have no major and therefore no degree plan can be made available for you.

OR your degree catalog term is older than 2019. You will need to speak with an advisor about your major and find out if you need to be updated.

Yes, there are two ways to print a degree audit:

1) Click the "Print" button located in the bar at the top of the page

2) Choose the Degree Audit option in the Format Field drop down menu and select the Save as PDF button. Then open and print the PDF version of the audit.

If you have any questions about your student record, coursework, or the Degree Works program, contact NMJC Help Desk.
If a course waiver or substitution is approved by the Dean, they will record the exception. The completed course will fulfill the requirement, and an additional note will appear on the audit that explains why the exception was allowed.
Yes. Once the official documentation is received and processed by the Testing Center, the Registrar's office will post the credit to your record and will appear on your degree audit.

This is a wild card in Degree Works.

If the @ symbol appears before course numbers (e.g., @ 1000:2999), you can take any subject area with that level (e.g., a 1000-2000 level course from any subject area).

If the @ symbol appears after a subject prefix (e.g., PSYC @) it means that you can take any course with the subject prefix (e.g., any course in Psychology).

Electives: Courses that are counting as additional electives toward your degree. Courses here are above the minimum requirements of your specific program.

Not Counted: Coursework that do not apply toward earning your degree.

Insufficient: Courses that do not qualify for meeting degree requirements. Either because of insufficient grade or they are transitional courses.

In-Progress: A list of any courses currently being taken or that the student is pre-registered for. These courses will also be listed in other blocks (sections) throughout the audit.

If you have not officially declared a concentration/major, it will not appear on your degree audit. You can fill out a major change form to declare your concentration/major. 

If you have officially declared your major/concentration and they are still not appearing correctly, contact the NMJC Help Desk.

Yes. Once grades have been processed at the end of the semester, they are viewable in Degree Works following the nightly refresh.

Grades are viewable in Canvas once posted by an instructor, however final grades are not available in Degree Works until after the final grading period has ended. In-progress courses are listed in Degree Works with a grade of “IP".

Yes. Click on the desired course on the audit and a portion of the catalog will open up with the course description, credits, prerequisites and co-requisites (if they are required). Hovering over the course will display the title and credits of the course. Any class with a clipboard check mark ( Pre-requisite) has a prerequisite.
Not necessarily. If you have applied to graduate, the Registrar's Office will perform a preliminary audit of your coursework prior to the add/drop period of your final semester and a final audit after all final grades have been submitted to determine if you are eligible to graduate. Missing requirements will be communicated to you via your NMJC email.
The top of the degree block displays your overall GPA.
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What-If

The What-If function allows you to explore different majors. The What-If audit will show you what coursework is required for a different major, what courses you have taken that satisfy these new requirements, and what courses would still be left for you to take.
No. The What-If function is for informational purposes only. You will see the header What-If Audit displayed at the top of the audit whenever an audit is run on a What-If scenario.
Since What-If scenarios are not stored nor saved in Degree Works. If you would like your advisor to see your What-If results you would need to work on it together, or print a copy to share with them at a later date.
Yes. Degree Works will allow you to select more than one major at a time, or to select multiple major(s).
Always speak with your advisor first. After consulting with your advisor, you may change your academic program using the Change of Major link on the Student Records webpage.

Follow these steps to view how courses count in a different major:

1.      Select the What-If link located between the student header and the progress indicator gages
2.      Select the program(s) you are considering
3.      If applicable, you will need to select a concentration
4.      If desired, you can add future courses you are considering
5.      Select Process What-If
6.      Review how your existing and future courses would be applied to this new major
7.      Discuss this new major with your academic advisor
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Student Planner

The Student Educational Planner (SEP) is a tool for you to arrange course requirements into future semester blocks. You and your advisor may find this helpful as you forecast your academic career. You can create an active plan and keep it up-to-date, as university administrators can use this information to determine the demand for various courses each term.

By a split screen, the Planner allows you to drag and drop courses from your audit into future semester blocks. You can also type courses directly into the planner boxes. You must enter the course as it is labeled in the catalog (e.g., EN 1110, not English 1110).
No, the Planner is only intended for future classes, not classes which you’ve completed or in which you’re currently enrolled. You can use the Planner to map out as much or as little of your degree plan as you’d like.
Yes. However, only one plan is kept as active. You should mark the plan that you expect to follow as your active plan. As this information may be used by university administrators to determine the demand for various courses each term.
No. You will want to review your plan with your advisor to ensure that you have courses in the proper sequence. You can also review the course descriptions in the catalog for prerequisite information for each of your courses.

You can also access the catalog by clicking the link for any needed courses that are listed in your audit, and a new window will open with course descriptions that fulfill that requirement.
Pick the course in which you most likely will enroll. You can include a note in the notes section that states that you might take another course instead.
That’s supposed to happen. Your audit shows you the courses you have already completed or are registered in. Your planned courses will only appear when you are in the Planner section of Degree Works, after you have generated a worksheet using the “Process New” button.
Yes. Degree Works will allow you to save all plans you create; however, only one plan may be marked as active.
Yes. Your advisor can see your plan(s) and participate with you in the planning process. There is a Notes feature, as well, for you and your advisor to keep additional information.
Your advisor may choose to lock your plan after discussing it with you. Once your plan is locked, you will need to return to your advisor to make any additional changes.
No. Your planner is for planning purposes only. You will continue to register through the T-BirdWeb Portal, on your Student Self-Service Banner 9.
No. Your planner is for planning purposes only. Final course schedules are available to students online shortly before registration. If you discover that a course you had planned is not being offered, you should identify an alternative course and move the original course, if still needed, to a future term.
Yes. There is a print button at the top of the planner.

 

Help Desk

asknmjc@nmjc.edu
(575) 492-2577
 

Kelly Rueda

Counselor
krueda@nmjc.edu
(575) 492-2576
 

Abel Lujan

Academic Advisor
alujan@nmjc.edu
(575) 492-2579

 

Celeste Martinez

Academic Advisor
cmartinez@nmjc.edu
(575) 492-2548
 

Joseph Flotte

Academic Advisor
jflotte@nmjc.edu
(575) 492-2578
 

Angela Marmolejo

Registrar Specialist
amarmolejo@nmjc.edu
(575) 492-2573