NMJC College Catalog


Registration Information

Registration is the process of formally selecting and paying for classes. To register for classes, students must have completed the application process and be admitted, or be a continuing student. Registration and payment of fees must be made in accordance with the instructions and deadlines published in the Academic Calendar. Individuals may not participate or “sit in” on classes for which they are not registered. Students may register for credit or audit.

Students should note that registration is not complete until tuition and fees have been paid. It is the student’s responsibility to withdraw from courses prior to the payment due date if the student does not intend to attend class.

1. Review information on registration.
Registration information will be published on NMJC’s website, www.nmjc.edu, and in local newspapers prior to the start of classes.
2. Plan your schedule.
The Schedule of Classes lists courses, registration instructions, and dates. The Schedule of Classes is available online at www.nmjc.edu, Students should also refer to the later sections in this Catalog for program requirements and course descriptions.
3. Meet with an academic counselor/advisor.
Academic advisement is required for all incoming freshmen and is strongly recommended for all students before registering for classes. Academic counselors / advisors can provide assistance with career pathways, degree plans, course selection, and placement.
  • Prior to registering for classes, degree-seeking students must provide test scores indicating that they have met the prerequisite standards. Prerequisites are requirements that must be met prior to registering for many courses. They may be met with approved placement scores on Next-Generation Accuplacer, through exempting scores on ACT, SAT, or TSI-A, by transfer of credit from another institution, or by successful completion of a specific NMJC course.
  • New Mexico Junior College uses the Next-Generation Accuplacer exam to assess skills in reading, sentence skills, and mathematics. This test is used to help students plan an appropriate schedule of coursework and meet course prerequisites. The Next-Generation Accuplacer exam is available on campus, and students should contact the Testing Center in the Ben Alexander Student Learning Center for more information.
  • Students may be exempt from all or part of testing if they
achieve exempting scores on ACT, SAT, or TSI-A;
hold an associate’s degree or higher from a regionally accredited institution in the United States;
provide proof of successful completion of corresponding college-level math and / or English courses;
√ are a non-degree seeking student registering “Audit” only;
4. Register for classes.
All incoming freshman students are required to meet with an academic advisor prior to registering. Students can register in person in the Ben Alexander Learning Center or online using the T-Bird Web Portal.
5. Pay tuition and fees.
In order to complete registration, all charges must be paid. Charges are based on the student’s residency classification for tuition purposes, the type of courses, and number of courses taken. After enrolling for classes, students have 48 hours to make payment arrangements.  Students are not officially registered until the bill has been paid or arrangements have been made to pay.
Payment Options
  • Payment in person: You may pay by cash, money order, check, credit card, or debit card at the Cashier’s Window in the Ben Alexander Student Learning Center or at the Business Office in the John Shepherd Administration Building.
  • Payment by phone: You may phone in credit or debit card information to (575) 392.5207 or (575) 492.2772.
  • Payment in full online: Go to the Nelnet Portal: Payment Plan, Full Payment, or Refund) under Registration Tools in the T-Bird Web Portal.  There is no additional fee charged when a student is paying in full.
  • Payment Plan: NMJC offers a payment plan administered by Nelnet Business Solutions. Students must use a checking or savings account or credit or debit card to set up the plan.  Go to the Nelnet Portal: (Payment Plan, Full Payment, or Refund) under Registration Tools in the T-Bird Web Portal. Two plans are offered:
Installment Planpayments are spread out over several months depending on the length of the semester and the date of enrollment in the plan. There is a $25 enrollment fee per semester. For more details, go to: Nelnet Payment
Students with Pending Financial AidStudents with Pending Financial Aid—students with financial aid not finalized at the time of registration must make payment arrangements. Those students with pending financial aid who have a FAFSA on file with NMJC for the appropriate year and with an “eligible” or “new student” status for Satisfactory Academic Progress may have the Pending Aid option when they log into the Nelnet Portal (Payment Plan, Full Payment, or Refund). There is no up-front cost to students with pending financial aid.  For more details, go to: Nelnet Payment
Cancellation of Enrollment Before the Term Begins
Students who are not able to attend NMJC when planned, but who have registered for classes, must drop all classes through the online registration system in the T-Bird Web Portal or drop in person at the Registrar’s Office before the beginning of the term.
If a class is cancelled, enrolled students will be notified and arrangements made to enroll the student in another class prior to the beginning of the semester. If classes are not added, the student’s bill will be adjusted to reflect the reduction in registered credit hours.
Course Adding / Dropping—Schedule Changes
Students are encouraged to secure advisor approval for all schedule changes.
Students may drop a class and receive a refund through the first five days of each regular fall or spring semester, the first three days of an eight-week session, and the first two days of a four or five-week session. Classes dropped during these time periods will not appear on a student’s permanent record. Specific add / drop deadlines are listed in the Academic Calendar of the NMJC website. Students who register and do not want to be held liable for tuition and fees and / or have a transcript record created must drop the class(es) by the deadline listed in the Academic Calendar. Students may use the T-Bird Web Portal in order to change their schedule or they may fill out and sign an official add / drop form and submit it to the Registrar’s Office. Notifying the instructor, an advisor, or simply not attending class is not sufficient to ensure that students are dropped from class.
Dropping a Class or Withdrawing
Within the parameters of the calendar in effect, students may withdraw from (drop) a course during the semester; however, students will still be liable for tuition and fees and will receive a grade of “W” for the course(s). Students may use the T-Bird Web Portal or submit a signed official drop or withdrawal form to the Registrar’s Office. Students should not assume that they will be dropped for nonattendance. The final deadline to drop or withdraw for each semester or term is printed in the Academic Calendar of the NMJC website.
A student who complies with policies to drop a class will receive a grade of “W,” and this will be recorded on the student’s permanent record but will not be used in the calculation of the student’s semester or cumulative grade point average. However, dropping courses may affect current or future financial aid, and students receiving financial aid should contact the Financial Aid Office to discuss the impact of dropping or withdrawing.
Course Load

The normal course load each semester is 12 to 18 credit hours. The typical credit class load for a student expecting to graduate in two years is 15 credit hours per semester. NMJC students who demonstrate reasonably high levels of academic achievement and who desire to take more than 18 credit hours
per semester must receive documented permission from the Vice President for Instruction or dean.

NMJC will limit the maximum student load to 12 credit hours or less if a student is attending another college. A student who is enrolled for a maximum of four credit hours or less at another institution may petition the appropriate dean for permission to register for an overload based on superior academic achievement. The maximum credit hour load for summer or short sessions is 14 credit hours. Students may petition for permission to register for an overload.
Repeating a Course
The College recognizes the varied circumstances when a student requests to repeat a course, such as and not limited to the following: unacceptable grade for transfer, a required course for graduation or transfer, and possibly a need to raise a low grade point average for graduation. To understand how a repeat class could affect grade point average and overall transcript, the student should consult an academic advisor before enrolling in the same class for a second time.
All college level courses may be repeated. Each registration for the course and each grade received will be listed on the transcript. On the transcript a notation will follow the course indicating that the course was repeated and designating whether the course will be included in the GPA. The highest grade will be used in the GPA calculation.
There will be no limitations on course grades that are eligible for repeat. “Repeated” courses may be applied only one time to a certificate or degree, except for variable credit courses and designated courses that may be repeated for professional or personal development. Developmental courses are eligible to be repeated. All developmental courses will appear on the transcript.

All enrolled courses will be listed on the student’s transcript and none will be eliminated by future enrollments or course completions. Credit hours can only be earned once for any course. All repeat courses will carry the notation “E” or “I” directly beside the course grade on the transcript. “E” means excluded from GPA calculation and “I” means included in GPA calculation. All previous grades in a given course will also appear on the student’s transcript.

Grade Options
NMJC has the following grading options (grade modes). These options are not available for all classes. Refer to the course description for grade mode restrictions.
Grades at NMJC distinguish between levels of student achievement. They represent, in abbreviated form, the instructor’s judgment of the student’s academic performance. In addition, they provide a basis for certifying completion of all degree requirements. They may serve as predictors of future performance in academic study. The grades approved for use at NMJC are as follows:
A = Superior achievement AU = Audit
B = High achievement S = Satisfactory
C = Average achievement U = Unsatisfactory
D = Minimal achievement P = Pass
F = Failure to achieve W = Dropped class/withdrawal from University
I = Incomplete  

Only grades of A, B, C, D, U and F are included in computing grade point average (GPA): A = 4; B = 3; C = 2; D = 1; F = O. The grade of U is calculated as an F grade. Courses taken for audit will appear on the student’s transcript as AU with no credits recorded and no grades assigned. Courses taken for audit cannot be used to meet a course prerequisite or corequisite. 

NC (No Credit): In courses taken for CR / NC, students who do not satisfactorily complete minimum course requirements will receive NC. A grade of NC is not computed in the GPA and the student will not receive credit for the course.

Note: Some schools, scholarships and honorary societies do not accept the P / F, S / U, CR / NC grading system and / or convert grades of S or P. Students planning to transfer to another institution should talk to an academic advisor at that institution about possible consequences of S / U or P / F grades.

Incomplete Grade Assignment and Removal
A grade of “I” (incomplete) is given when circumstances beyond the student’s control have prevented completion of the work for a course within the official dates of a term. In no case is an “I” to be used to avoid a failing grade or to allow extra time to complete work normally expected.
Removal of an “I” grade can only be accomplished by completing the work in a manner acceptable to the instructor. An Incomplete Grade Contract must be signed by the student and instructor and filed with the Registrar’s Office.
Prerequisites & Corequisite
Prerequisites and corequisites are listed in course descriptions and are subject to change with each new catalog. It is the student’s responsibility to meet the prerequisites and/or corequisites in effect for the term in which a course is taken, regardless of the catalog under which the student entered or will graduate. Students may be stopped from enrolling or may be dis-enrolled if pre-requisites or co-requisites are not met.
Prerequisite: A prerequisite is a requirement that must be successfully completed before a student may enroll in a course. Prerequisites are based on the essential skills or competencies to be successful in the next level course.
Corequisite: A corequisite is a course that is either recommended or required to be taken in combination with another course.

Wait Lists
Once a course has reached the maximum enrollment, students are given the option to be placed on a limited size wait list. This option must be chosen at the time of registration. The wait listed course cannot conflict with other courses in the student’s registration schedule. Being on a wait list does not mean the student is registered in the course. Once space becomes available in a class, wait listed students will be offered a position in the class based on the student’s position on the wait list. Students will be notified via e-mail of the opportunity to enroll in the class. Students will have 24 hours to enroll themselves into the class before being removed from the waitlist and the class offered to the next person in line.

Students who plan to take online courses should follow the application and registration procedure outlined in the Catalog. All students, regardless of the delivery mode, follow the same procedures. The unique ID and PIN issued to the student will be used as the username and password for the online Learning Management System (LMS) to verify their identity in the course. 

Students who are unable or do not wish to come to campus can transact all of their business with the school using computer technology and the telephone. For specific services, such as academic advising or financial aid, refer to those sections in the Catalog.

Students can call NMJC offices for assistance. Students taking online classes should review the information provided by the Distance Education Department at NMJC at www.nmjc.edu Helpful information is provided so students can determine if online education is appropriate for their learning style. In addition, Frequently Asked Questions and Answers are provided. 

Procedures for Proctored Test in an Online Course
In keeping with instructional best practices, NMJC strongly encourages all online instructors to administer assessment activities and instruments (assignments, projects, papers, quizzes, tests, and exams) within the confines of the institution’s Learning Management System (LMS). Should a certain course require the administration of a proctored exam, limitations would include a mid-term and/or final exam.
When a proctored exam is required, the course instructor is responsible for alerting students to the requirement on the course syllabus as well as within the course itself. Guidelines for proctored exams must be evident for both local online students and distant online students. For students within the local area, the proctored exam is taken at the NMJC Testing Center at no charge. Please contact the Testing Center Coordinator for more information at 575-492-2591, testing@nmjc.edu. Any student taking an exam at any Testing Center is required to furnish a picture ID.
Students who are not within driving distance of the Hobbs campus will be responsible for making arrangements with a testing center in his/her respective location. The testing center must be approved by the course instructor or the instructor may arrange for an online proctoring system within the time frame established by that instructor. It is the responsibility of the student to pay any fees that may be charged by a testing center or remote proctoring system. Information that must be provided by the student to the instructor via course e-mail is as follows:
Name and address of testing center
Name and title of person responsible for administering the exam at the testing center
Phone number, E-mail address, and Fax number
Hours of operation
Distance Education—Online Courses
The course instructor will follow-up with the information provided by the student to determine the validity of the suggested site and make arrangements for the delivery of the testing instrument.

NMJC distance learning classes use Canvas Learning System, a course management system. Canvas works with a computer’s Internet browser to create a “virtual classroom” where online tools such as a discussion board, chat room, e-mail, online quizzes and more are used. Students can login to Canvas from the NMJC homepage, www.nmjc.edu