Cancellation of Enrollment Before the Term Begins
Students who are not able to attend NMJC when planned, but who have registered for
classes, must drop all classes through the online registration system in the T-BirdWeb
Portal or drop in person at the Registrar’s Office before the beginning of the term.
If a class is cancelled, enrolled students will be notified and arrangements made
to enroll the student in another class prior to the beginning of the semester. If
classes are not added, the student’s bill will be adjusted to reflect the change in
registered credit hours.
Course Adding / Dropping—Schedule Changes
Students are encouraged to secure advisor approval for all schedule changes.
Students may drop a class and receive a refund through the first five days of each
regular fall or spring semester, the first three days of an eight-week session, and
the first two days of a four or five-week session. Classes dropped during these time
periods will not appear on a student’s permanent record. Specific add/drop deadlines
are listed in the Academic Calendar
of the NMJC catalog. Students who register and do not want to be held liable for tuition
and fees and/or have a transcript record created must drop the class(es) by the deadline
listed inthe Academic Calendar. Students may use the T-BirdWeb Portal in order to
change their schedule or they may fill out and sign an official add/drop form and
submit it to the Registrar’s Office. Notifying the instructor, an advisor, or simply
not attending class is not sufficient to ensure that students are dropped from class.
Dropping a Class or Withdrawing
Within the parameters of the calendar in effect, students may withdraw from (drop)
a course during the semester; however, students will still be liable for tuition and
fees and will receive a grade of “W” for the course(s). Students may use the T-BirdWeb
Portal or submit a signed official drop or withdrawal form to the Registrar’s Office.
Students should not assume that they will be dropped for nonattendance. The final
deadline to drop or withdraw for each semester or term is printed in the Academic Calendar
of the NMJC catalog.
A student who complies with policies to drop a class will receive a grade of “W,”
and this will be recorded on the student’s permanent record but will not be used in
the calculation of the student’s semester or cumulative grade point average. However,
dropping courses may affect current or future financial aid, and students receiving
financial aid should contact the Financial Aid Office to discuss the impact of dropping
The normal course load each semester is 12 to 18 credit hours. The typical credit
class load for a student expecting to graduate in two years is 16 credit hours per
semester. NMJC students who demonstrate reasonably high levels of academic achievement
and who desire to take more than 18 credit hours per semester must receive documented
permission from the Vice President for Instruction or Dean.
NMJC will limit the maximum student load to 12 credit hours or less if a student is
attending another college. A student who is enrolled for a maximum of four credit
hours or less at another institution may petition the appropriate dean for permission
to register for an overload based on superior academic achievement. The typical credit
hour load for summer or short sessions is 14 hours. Students may petition for permission
to register for an overload.
The college recognizes the varied circumstances when a student requests to repeat
a course, such as and not limited to the following: unacceptable grade for transfer,
a required course for graduation or transfer, and possibly a need to raise a low grade
point average for graduation. To understand how a repeat class could affect grade
point average and overall transcript, the student should consult an academic advisor
before enrolling in the same class for a second time.
All college level courses may be repeated. Each registration for the course and each
grade received will be listed on the transcript. On the transcript a notation will
follow the course indicating that the course was repeated and designating whether
the course will be included in the GPA. The highest grade will be used in the GPA
There will be no limitations on course grades that are eligible for repeat. “Repeated”
courses may be applied only one time to a certificate or degree, except for variable
credit courses and designated courses that may be repeated for professional or personal
development. Developmental courses are eligible to be repeated. All developmental
courses will appear on the transcript.
All enrolled courses will be listed on the student’s transcript and none will be eliminated
by future enrollments or course completions. Credit hours can only be earned once
for any course. All repeat courses will carry the notation “E” or “I” directly beside
the course grade on the transcript. “E” means excluded from GPA calculation and “I”
means included in GPA calculation. All previous grades in a given course will also
appear on the student’s transcript.
NMJC has the following grading options (grade modes). These options are not available
for all classes. Refer to the course description for grade mode restrictions.
Traditional Grade: A, B, C, D, F. Traditional grades are used in calculating GPA.
Students interested in transferring their NMJC course work to another institution
are encouraged to enroll in courses for a traditional grade.
Grades at NMJC distinguish between levels of student achievement. They represent,
in abbreviated form, the instructor’s judgment of the student’s academic performance.
In addition, they provide a basis for certifying completion of all degree requirements.
They may serve as predictors of future performance in academic study. The grades approved
for use at NMJC are as follows:
A = Superior achievement
B = High achievement
C = Average achievement
D = Minimal achievement
F = Failure to achieve
I = Incomplete
AU = Audit
S = Satisfactory
U = Unsatisfactory
P = Pass
W = Dropped class/withdrawal from University
Only grades of A, B, C, D, U and F are included in computing grade point average (GPA):
A = 4; B = 3; C = 2; D = 1; F = O. The grade of U is calculated as an F grade. Courses
taken for audit will appear on the student’s transcript as AU with no credits recorded
and no grades assigned. Courses taken for audit cannot be used to meet a course pre-
NC (No Credit): In courses taken for CR / NC, students who do not satisfactorily complete
minimum course requirements will receive NC. A grade of NC is not computed in the
GPA and the student will not receive credit for the course.
Note: Some schools, scholarships and honorary societies do not accept the P / F, S
/ U, CR / NC grading system and / or convert grades of S or P. Students planning to
transfer to another institution should talk to an academic advisor at that institution
about possible consequences of S / U or P / F grades.
Incomplete Grade Assignment and Removal
A grade of “I” (incomplete) is given when circumstances beyond the student’s control
have prevented completion of the work for a course within the official dates of a
term. In no case is an “I” to be used to avoid a failing grade or to allow extra time
to complete work normally expected.
Removal of an “I” grade can only be accomplished by completing the work in a manner
acceptable to the instructor. An Incomplete Grade Contract must be signed by the student
and instructor and filed with the Registrar’s Office.
Prerequisites & Corequisite
Prerequisites and corequisites are listed in course descriptions and are subject to
change with each new catalog. It is the student’s responsibility to meet the prerequisites
and / or corequisites in effect for the term in which a course is taken, regardless
of the catalog under which the student entered or will graduate. Students may be stopped
from enrolling or may be disenrolled if prerequisites or corequisites are not met.
Prerequisite: A prerequisite is a requirement that must be successfully completed before a student
may enroll in a course. Prerequisites are based on the essential skills or competencies
to be successful in the next level course.
Corequisite: A corequisite is a course that is either recommended or required to be taken in combination
with another course.
Once a course has reached the maximum enrollment, students are given the option to
be placed on a limited size wait list. This option must be chosen at the time of registration.
The wait listed course cannot conflict with other courses in the student’s registration
schedule. Being on a wait list does not mean the student is registered in the course.
Once space becomes available in a class, wait listed students will be offered a position
in the class based on the student’s position on the wait list.