New Mexico Junior College

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Expenses & Financial Assistance

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Expenses & Financial Assistance

The New Mexico Junior College Board has the statutory authority to set tuition rates in order to ensure adequate financing of the college. Upon the recommendation of the President, the Board will annually review and consider changes in tuition rates as part of the budgetary process. Careful attention and planning of tuition increases will include seeking appropriate input from student representatives, the community, staff and the Board. Tuition is the student’s share of the instruction and general expenditures that represent the cost of providing an education. In determining tuition rates, New Mexico Junior College will seek to uphold the following principles:
  • Citizens who desire a postsecondary education should have access to these educational opportunities at an affordable price.
  • Students and their families are entitled to maximum predictability relating to the cost of attending college. Increases in tuition should be gradual and moderate.
  • A reasonable and consistent share of the cost of public education should be shared by the state, local taxpayers, and the student.
The New Mexico Junior College Board will take into consideration the following criteria in determining tuition rates:
  • the mission and strategic plan of the college;
  • the availability of state funding;
  • the formula tuition credit rate and other state initiatives adopted by the legislature;
  • the district’s contribution through local mill levy revenues;
  • the tuition rates of other two-year institutions;
  • the financial needs of the college, considering other revenue sources and unrestricted reserve balances; and
  • the sources of need-based financial aid available to students for offsetting tuition increases. 

Adopted by the New Mexico Junior College Board on August 19, 1999. 

 
Tuition and fees are payable as indicated in the NMJC calendar published in the NMJC Catalog and on the NMJC web site. Tuition and fees are subject to change without notice by the NMJC Board. Tuition is charged according to a student’s residency status (tuition classification) and the number of hours enrolled. Some courses may require additional fees. Courses taken through distance learning require an additional fee.
 
Tuition Per Semester
NMJC in-district resident  
Cost per hour for one through fifteen credit hours $39.00 per credit hour
Maximum tuition cost for fifteen (15) hours or more $585.00
New Mexico out-of-district resident  
Cost per hour for one through fifteen (15) credit hours $58.00 per credit hour
Maximum tuition cost for fifteen (15) hours or more $870.00
Out-of-state resident  
Cost per hour for one through fifteen (15) credit hours $70.00 per credit hour
Maximum tuition cost for fifteen (15) hours or more $1,050.00
Fees  
General Usage Fee $20.00 per credit hour
Internet Course $40.00 per course
Interactive Television Course $40.00 per course
Transcript Fee $5.00 per transcript
Dishonored Check Charge $25.00
Housing and Meal Plan (if applicable) Contact the Student Life Office
Course, Lab, Testing, and Other Fees Some classes may have additional fees.
 
Residency
Residency status in public institutions of higher education in New Mexico is governed by Section 21-1-3 NMSA 1978 comp, and is not controlled by any other public official’s recognition of claimed legal residence. Out-of-state residency status at NMJC does not change until an in-state residency application is submitted to the NMJC Admission and Records Office and proof of established in-state residency is provided.
 
Students who live within the college’s district for at least 90 days immediately prior to the beginning of the semester for which they are registered are classified as residents of the district and are charged in-district tuition (if they meet in-state residency requirements). The College’s district is Lea County and includes the towns of Hobbs, Lovington, Tatum, Eunice, and Jal. For more information on residency, consult the section on Residency in the Admissions section of this catalog.
 
Auditing Classes
Students who audit courses (those who enroll in classes for no credit) pay the same tuition and fees as those students taking the classes for credit.
 
Senior Citizen Tuition Waiver

In-district Senior Citizen (Lea County Residents 55 years of age and older):  Tuition is waived; however, the appropriate fees will be charged.

Out-of-District Senior Citizen (65 & older): Tuition of $5.00 per credit hour for the first six hours will be charged and all fees will apply. Hours over six will be charged the regular rate. 

Out-of-State Senior Citizen (55 & older): Tuition and fees will be charged the normal rates with no discount. 

Western Undergraduate Exchange (WUE)
Students attending NMJC from states participating in the WUE program may be charged a reduced out-of-state tuition rate of 150% of instate tuition. Only students from the following states may qualify: Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, and Wyoming. For more information, please contact the Associate Registrar.
 
Refunds

Students who find it necessary to withdraw or drop classes during the fall or spring semester must follow the correct procedure to have their tuition and fees refunded. Note the refund schedule is based on the first day of the semester, not on the initial class meeting.

Refund Schedule for the Fall & Spring Refund Schedule for Summer
16-week and first 8-week terms 10-week, 8-week and first 5-week terms
  • Refund of 100% through Day 5
  • Refund of 100% through Day 4
  • Refund of 0% after Day 5
  • Refund of 0% after Day 4
Second 8-week term Second 5-week term
  • Refund of 100% through Day 3
  • Refund of 100% through Day 2
  • Refund of 0% after Day 3
  • Refund of 0% after Day 2
Specific refund dates are posted in the Academic Calendar. If students drop classes within the refund period, a refund check will be processed according to the refund option selected by the student through the Nelnet Portal. Students are not officially dropped until the proper form is submitted to the Help Desk or the drop is completed through the student portal. (Note: The first instructional day for each term will be the day noted “classes begin” as specified in the academic calendar in the NMJC Catalog. A student is not registered until all tuition and fees are paid, unless the student has executed a deferred payment agreement with the Business Office. Tuition and fee rates are subject to change without notice by the New Mexico Junior College Board.)
 
Students who receive federal Title IV financial aid and withdraw, drop or otherwise fail to complete the semester for which they are enrolled, are subject to the federal return of funds policy and may owe a refund to NMJC and the Department of Education for unearned amounts received. The return of funds calculation is based on the time a student spent in academic attendance. A prorate schedule is used to determine the amount of Title IV aid earned and the amount to be returned by the institution and the student. Students who do not begin attendance in any or all of their classes will be subject to recalculation of their awards and will be responsible for any charges owed to NMJC. Students having questions regarding the federal return of funds policy should contact the Financial Aid Office.
 
Tuition Refund Appeals Procedure
A withdrawing student must submit a written appeal delineating individual circumstances that would warrant an exception to the published refund policy to the Associate Registrar. The Associate Registrar will study the appeal and either recommend a refund or refer the appeal to the Vice President for Student Services. 

Students are allowed 48 hours to pay for classes in full or set up a payment plan (through the Nelnet FACTS program). If payment arrangements are not made within 48 hours, the student’s course schedule will be dropped. This applies to all amounts including tuition and fees, housing, meal plans, bookstore charges, checks returned for insufficient funds, and charges for student violations or damages to NMJC property. 

Payment to the college may be made in full or in installments through the Nelnet FACTS online payment solution or in full at the NMJC Business Office. 

Should a student have additional charges assessed during the semester, a final bill will be mailed to the student’s last known address requiring full payment of the balance. Failure to make satisfactory payment for the entire balance within ten (10) days of the final billing may result in the following:
  • The student may be withdrawn from all classes.
  • The student may be removed from college housing.
  • The student’s transcript will be placed on “hold” status.
  • Legal collection action may be initiated.
  • Prosecution, as provided under the New Mexico Worthless Check Act, may result.
 
In the case of an “insufficient funds” check, the student must remit full payment of the check amount plus a $25 service charge.
 

FUTURE ENROLLMENT WILL BE DISALLOWED UNTIL ALL AMOUNTS OWED BY THE STUDENT ARE PAID IN FULL.

Tuition Payment Plan
Payment in Full
Payment in full may be made either with the NMJC business office cashier (in person or by telephone) or through the online Nelnet FACTS option (there is no additional fee for using the Nelnet system when paying in full).
 
Installment Payments
To help students meet their education expenses, New Mexico Junior College is pleased to offer Nelnet FACTS as a convenient online payment option. Students who choose to use Nelnet may select installment plans that are spread over several months, depending on the length of the semester. They may choose to make payments from their checking or savings account or by Visa, MasterCard, American Express, or Discover credit cards. This option is available immediately after the student has registered for classes. A $25 per semester non-refundable Nelnet enrollment fee will be charged when enrolling in the payment plan. No interest is charged for this service.
 
Nelnet FACTS System
In order to use Nelnet FACTS system, you must sign up online through the T-Bird Web Portal.
  • Login, select the “Student” tab, and click on the link “Nelnet Portal: Payment Plan, Full Payment, or Refund”. 
  • Review your term balance for accuracy, and then click on the “Sign up for a Payment Plan”.
  • Select the appropriate term and click “Submit”.  You will then be led through the process of creating a Nelnet agreement. You will need to have the following information available:
    1. Nine digit Student ID (A#);
    2. The name, address, and e-mail address of the person responsible for making the payments
    3. Information to create your Nelnet Access Code; and
    4. Account information for the person responsible for payment.
      • If paying by automatic bank payments, you will need the bank name, telephone number, account number, and the bank routing number.  Most of the information is located on your check.
      • If paying by credit card, you will need the credit card number and expiration date. 
 
With Nelnet you may pay your tuition and fees in one of two ways:
  • Automatic Bank Payment (ACH) – ACH payments are those payments you have authorized Nelnet to process directly with your financial institution. It is simply a bank-to-bank transfer of funds that you have pre-approved for your expenses at New Mexico Junior College. Payments may be made from either your checking or savings account. If you choose the payment plan, payments are processed on the 5th of each month and will continue until the balance is paid in full.
  • Credit Card Option – Many payers have requested the option of charging their tuition payment to their credit card. This enables them to take advantage of various bonus programs offered by their credit card company.
New Mexico Junior College participates in a variety of financial aid programs to assist students who cannot meet the cost of a college education. Financial aid is available in the form of grants, scholarships, work-study, and loans from federal, state, institutional, and private sources. The College also supports programs such as the Workforce Investment Act, the Division of Vocational Rehabilitation, and the Veterans Administration programs. Each program may carry specific requirements for eligibility, such as financial need or academic requirements. To determine eligibility for federal financial aid programs, the student must be:
  • enrolled in an eligible program at an eligible institution;
  • a citizen of the U.S. or an eligible non-citizen;
  • hold a high-school diploma, General Educational Development (GED) certificate, or have completed a high school education in a homeschool setting approved under state law;
  • have a valid Social Security number;
  • maintain satisfactory academic progress standards as determined by the institution;
  • sign certification statements of educational purpose, refunds and defaults, faults, and updated information on the Free Application for Federal Student Aid (FAFSA); and
  • registered with Selective Service (if required).
Financial need is determined through the submission of a Free Application for Federal Student Aid (FAFSA) to the federal processing center. Some state programs cannot be awarded until financial need is determined through the FAFSA process. For more information regarding financial aid, visit the Financial Aid Office, which is housed in the Ben Alexander Student Learning Center, or call (575) 392-5172.
 
Awards
All financial aid awards are based on information provided by the student, availability of funds, and general eligibility requirements. Any award may be revised based on changes in enrollment, cost of attendance, family contribution, availability of funds, or failure to meet satisfactory academic progress. Withdrawals or changes in enrollment may affect an award or any future awards.
 
Enrollment Requirements for Financial Aid
TTo receive financial aid, students must be enrolled in an eligible degree program. Scholarships generally require full-time enrollment. Previously passed repeat courses and courses taken as audit are not included toward financial aid enrollment requirements. Award amounts are prorated according to enrollment status.
Full-time 12+ credit hours
Three-quarter time 9-11 credit hours
Half-time 6-8 credit hours
Less than 1/2 time less than 6 credit hours
The student is responsible for meeting minimum enrollment requirements. Students knowingly receiving aid to which they are not entitled may be in violation of college policy and state or federal laws. Questions should be addressed to the Financial Aid Office.
 
Verification Policy

Each year the U.S. Department of Education selects approximately one-third of all financial aid applicants at New Mexico Junior College for a process called “Verification.” The Financial Aid Office is required to check the accuracy of information submitted on the financial aid applications (FAFSA) with the information contained in official documentation such as IRS tax transcripts, Social Security statements, statements regarding untaxed income, and other necessary documents. In addition to those students selected by the U.S. Department of Education, the NMJC Financial Aid Office reserves the right to select additional students for the process of verification at its discretion.

This discretionary selection may be generated randomly, due to conflicting information or due to concerns that data may not be accurate or complete. The following policies and procedures for verifying information contained in a student aid application are implemented in accordance with federal regulations: 34 CFR 668.53 General Provisions, Federal Register 10/31/89 Vol. 54, No. 209, p.45997 “Policies and Procedures,” and the Application and Verification Guide for Title IV Financial Aid Programs.

Notification and Communication
Students selected for verification must submit documentation for the process of verification in order for official financial aid eligibility to be determined. When a student is selected for verification, the student will be notified as follows:
  • The U.S. Department of Education will notify the student on their Student Aid Report.
  • NMJC will provide written notification to the student identifying the documents required for the verification process. This notification will be sent to the student by the Financial Aid Office no later than three weeks from the time the Financial Aid Office receives official notification from the U.S. Department of Education that the student was selected.
  • NMJC also provides secure 24-hour access to information showing verification document requests for each student through the T-Bird Web Portal.
  • As a courtesy, NMJC’s Financial Aid Office may contact students using emails and letters to give updates on requested verification documents. However, NMJC will not send more than 12 emails /letters over a 12-week period.
  • As a courtesy, NMJC’s Financial Aid Office may contact students by phone to encourage them to submit documents to complete the verification process.

Deadlines—The time period within which a student shall provide documents

Verification documentation should be submitted no later than 60 days prior to the planned term of enrollment. Submitting the required documents by the due date mentioned facilitates the college’s ability to verify all information in a timely manner, ensures that financial aid packages and reconciliation of funds are accurate, and ensures that financial aid is posted to the student’s account in a timely manner. Failure to submit the required documentation (or submit it in a timely manner) may delay or eliminate the disbursement of federal, state, and institutional financial aid funds.

Loss of Aid Eligibility
No financial aid will be disbursed to a student’s account if the student is selected for verification and the verification process is not complete. If financial aid has already been disbursed and the student is subsequently selected for verification, further disbursements are stopped until which time the process is complete. Failure to submit the required documentation (or submit it in a timely manner) may eliminate the eligibility for federal, state, and institutional financial aid funds.
 
Conflicting Information Policy
The NMJC Financial Aid Office exercises its right to seek additional information whenever there is conflicting information in a student file. Conflicting information must be resolved before financial aid funds may be fully processed and/or disbursed. Failure to reach resolution within the enrollment period (which requires written documentation for the student’s financial aid file) eliminates aid eligibility. In some cases, resolution of conflicting information within 30 days of the end of the enrollment period may not provide sufficient time to process financial aid for that enrollment period. Therefore, aid eligibility could be eliminated.
 

The Financial Aid Office will notify the student in writing if there is a need for further documentation to satisfy verification requirements. This notification will occur within two weeks of the initial review of submitted documentation by the Financial Aid Office. The student and/or parent(s) must respond within two weeks of the date of the notification. For information on the consequences of failing to provide the additional requested documentation, please refer to the Verification Policy section entitled “Loss of Aid Eligibility.”

Overpayments of federal and state aid, if they occur, are resolved when NMJC makes subsequent adjustments to the student’s account. If, in the event that an adjustment cannot be made by NMJC to the student’s account, NMJC will refer the overpayment to the proper federal and/or state agency.

Correction of Information
NMJC will submit the verified corrections to the U.S. Department of Education electronically. This will ensure that corrections are made known to all parties and that the needs analysis will be updated accurately and according to federal standards. Additionally, the student is required to update any subsequent or related applications such as state grant information, private scholarship forms, and other related institutional applications.
 
Misuse of Financial Aid and Referral Process
The NMJC Financial Aid Office will report any suspected fraud or falsified information (on the part of the student, the parent, preparer of financial aid applications, or related parties) to the U.S. Department of Education and all other related parties for immediate action. This information will be forwarded to authorized agencies in addition to the U.S. Department of Education for investigation such as the Office of Inspector General. Anyone who suspects fraud or abuse may make a confidential report by contacting the Office of Inspector General at 1-800-MIS-USED (1-800-647-8733) or by email at oig.hotline@ed.gov
 
Award Change Notification
If, as a result of verification, the student’s expected family contribution changes the student will be notified of any corrections by receiving a new Student Aid Report (SAR) from the U.S. Department of Education.
NMJC participates in several federal student financial aid programs. Eligibility for these programs is determined by financial need as defined through the Congressional Methodology formula and based on the Free Application for Federal Student Aid (FAFSA) submitted to the federal government. In addition, students must meet the following requirements:
  • enrolled in an eligible program at an eligible institution;
  • a citizen of the U.S. or an eligible non-citizen;
  • hold a high-school diploma, General Educational Development GED certificate, or have completed a high school education in a homeschool setting approved under state law;
  • have a valid Social Security number;
  • maintain satisfactory academic progress standards as determined by the institution;
  • sign certification statements of educational purpose, refunds and defaults, faults, and updated information on the Free Application for Federal Student Aid (FAFSA); and
  • registered with Selective Service (if required).

If required, financial need for the campus-based programs (FSEOG, FWS, and Federal Direct Loans) is calculated by determining the student’s cost of education and subtracting the expected family contribution (EFC). For a complete list of eligibility requirements, click on the Who Gets Aid tab at: www.studentaid.gov

All students are encouraged to apply for federal financial aid programs.
Any kind of grant is a gift and does not have to be repaid unless a student stops attending or participating in all classes, or withdraws from school prior to the 60% completion point of the semester in which the grant was awarded, or the student is found to be ineligible for the grant aid. Any repayment due would be calculated in accordance with appropriate regulations governing the particular grant program.
  • Federal Pell Grant is available to eligible undergraduates who have not earned a bachelor’s or professional degree who demonstrate financial need. The Federal Pell Grant provides a ‘foundation’ for a student’s financial aid. Award amounts are based on the cost of attendance, the student’s EFC, and enrollment status.
  • Federal Supplemental Education Opportunity Grant (FSEOG) is given to undergraduates with exceptional financial need (the lowest EFC) who are also Pell Grant recipients.
  • New Mexico Student Incentive Grant (NMSIG) is designed for New Mexico residents who demonstrate substantial financial need. A student must be an undergraduate, be enrolled at least half-time, and their financial need must be greater than one-half of their cost of education.
  • The New Mexico College Affordability Grant (NMCAG) is designed to encourage New Mexico students with financial need who do not qualify for other state grants or scholarships to attend and complete educational programs at a public New Mexico college or university. Students cannot receive an SSIG, SEOG, or NMCAG simultaneously. The FAFSA is the only application needed to apply for these grants. Students cannot receive an SSIG, SEOG, or NMCAG simultaneously. The FAFSA is the only application needed to apply for these grants.
Federal Subsidized and Unsubsidized Direct Loans, Nursing Student Loans for Service, and Federal PLUS loans all require separate applications. Before applying for a loan, a student must first complete the Free Application for Federal Student Aid (FAFSA). Students receiving a loan must be enrolled for at least six (6) credit hours. Congress also establishes loan limits that may be prorated depending on a student’s classification. All first-time borrowers must attend an entrance interview before loans are processed. Loans are awards that must be repaid.
  • Allied Health Student Loan for Service—available to New Mexico residents who are enrolled or accepted in an accredited program for allied health professions in the state of New Mexico. For more information please visit: http://www.hed.state.nm.us/students/alliedheatlh_lfs.aspx
  • Federal Direct Loan—a variable interest loan made to students who are attending college at least half-time. The subsidized Federal Direct Loan amount is based on unmet financial need. The Federal Direct Loan amount is based on the student’s cost of education less other aid received. This loan must be repaid.
  • Federal Plus Loan—enables parents to borrow money for a dependent student to help meet educational costs. Under this program, the student does not have to demonstrate need, but the borrower must undergo credit analysis for certification. The loan amount is based on the student’s cost of attendance less other aid received. Repayment of this loan begins within 60 days after the final loan disbursement unless a deferment is applicable. Deferments do not apply to interest.
  • New Mexico Nursing Loan for Service—available to New Mexico residents enrolled in an accredited nursing program at a New Mexico post- secondary institution.  For more information please visit  http://www.hed.state.nm.us/students/nursing_lfs.aspx
NMJC offers a wide variety of federal, state, and institutional scholarships. Scholarships are awards that do not require repayment. Recipient selection criteria could include academic achievement, financial need, chosen major, or participation in athletics and extra-curricular activities. Scholarship donors may include the college itself, the NMJC Foundation, corporations, non-profit organizations, and professional organizations. Award amounts vary with each individual scholarship. For more information concerning specific scholarships, contact the Financial Aid Office.
  • NMJC Foundation offers a variety of scholarships. The application and complete listing is available on the main website, www.nmjc.edu.
  • New Mexico Legislative Endowment Scholarship is available to students with substantial financial need who are attending a postsecondary institution in New Mexico. Preference is given to returning adult students.
  • New Mexico Legislative Lottery Scholarship is available to New Mexico resident students who enroll full-time in an eligible state-funded institution within 16 months following their high school graduation or certificate date of their GED. Students must meet eligibility requirements during their qualifying first semester. The scholarship will be awarded in the second semester and following semesters, for a total of three semesters at New Mexico Junior College. Eligibility requirements must be maintained to receive the scholarship. Students who maintain their eligibility for this scholarship and transfer to a four-year eligible institution may receive the scholarship for another four semesters.
  • New Mexico 3% Scholarship Program (also referred to as the NMJC Honors/Bridge Scholarship) is available to incoming freshman students who are New Mexico residents, may provide a tuition waiver for eligible students, and is based on a student’s high school grade point average.
  • Opportunity Scholarship is available to students who are NM residents enrolled in a 2-year program. Funds are awarded based on need and when combined with other state grants/scholarships cannot exceed tuition and fees.

  • Teacher Preparation Affordability Scholarship is available to students who are NM residents enrolled in a teacher preparation program that leads to an educational credential to be licensed as a teacher by the public education department. Student must demonstrate need.

  • Vietnam Veterans Scholarship is available to students who qualify as Vietnam veterans. Eligible students must be a New Mexico resident, attend a New Mexico post-secondary institution, and be enrolled at least half-time. Applicants must be certified by the New Mexico Veteran’s Service Commission.
Work-study awards at New Mexico Junior College are based upon eligibility as determined by program criteria. Because the criteria may include a component based on need, all students wishing to apply for work-study must first complete a federal application (FAFSA). An additional work-study application must be completed once their federal file is complete. With the exception of the America Reads tutors, work-study jobs are located on our campus. Work schedules are designed to complement the student’s academic schedule and will not normally exceed twenty hours per week. Students are paid the current federal minimum wage for hours worked. For information on the hiring process, requirements, and responsibilities, please visit the Financial Aid Office located in the Ben Alexander Student Learning Center.
  • Federal College Work-Study provides jobs for students in need of financial aid. The award amount is based on the student’s unmet need and must be earned through employment. The student will earn the current federal minimum wage, and work hours will normally not exceed 20 hours per week.
  • New Mexico Work-Study Program is designed primarily for New Mexico residents who demonstrate financial need.
  • Institutional Work-Study Program provides opportunities for part-time employment for students on campus. A student must be enrolled at least half-time basis to qualify for the institutional work-study program. This award is not based on need.
  • Edith Search Work-Study is funded by the New Mexico Junior College Foundation. This award is not based on need; however, the student must be a graduate of a NMJC district high school.

NMJC is fully certified by the state of New Mexico for VA Education Benefits (GI Bill®). Most NMJC course offerings are approved and meet veteran’s educational assistance criteria under federal and state laws. Tuition waivers are available for students who qualify for in-state tuition from out-of-state status under the various federal programs (Chapter 30 & 33) and state legislative action. For specific information, contact the NMJC Registrar Assistant.

Eligible students may apply for VA benefits through the Enrollment Management Office by submitting the proper form. The following forms are available:
  • Veteran’s Application for Program of Education or Training;
  •  Entrance or Re-entrance into Training;
  • Disabled Veteran’s Application for Vocational Rehabilitation;
  • Requests for Approval of School Attendance;
  • Requests for Change of Program or School;
  • Statement of Dependence;
  • Application for Education Assistance; and
  • Spouse or Children of Disabled or Deceased Veteran.
 
VA benefits for qualified students are computed on full-time or part-time academic status. Full-time students are those who maintain twelve (12) or more credit hours during a regular semester. Students enrolled for nine (9) to eleven (11) semester credit hours during a regular semester are considered 3/4-time students; students enrolled in six (6) to eight (8) semester credit hours during a regular semester are considered 1/2-time students; students enrolled in one (1) to five (5) semester credit hours are considered 1/4-time students. During summer sessions, students enrolled in four (4) or more semester hours are considered full-time; students enrolled in three (3) semester hours are considered 3/4-time students; and students enrolled in two (2) semester hours are considered 1/2-time students.
 
Along with the application for Program of Education or Training, the student must include certified copies of discharge (DD-214) and, when applicable, original marriage license and birth certificates of children claimed as dependents. As with other NMJC students, veterans who receive educational benefits through the VA are expected to perform at an acceptable academic level and attend each class session. Each semester, the faculty is made aware of veterans receiving education benefits. A student who does not satisfy faculty standards of attendance or course performance may be dropped from the class by the professor. When a veteran’s course load changes, the VA will be informed immediately of the status change. The veteran will then be held liable for any over payment. Veterans are encouraged to take advantage of the available college counseling services. Each veteran is assigned a faculty advisor who provides guidance relative to program planning, scheduling, and other areas of academic progress. The services of a professional counselor are also available to the veteran through the college counseling office. The veteran who is experiencing academic difficulty is expected to take advantage of these services. For further information, visit or call the veterans assistance personnel in the Registrar’s Office. Information about VA Education benefits in general can be found at the VA website, www.gibill.va.gov or by calling 8-888-GI-BILL-1.

The Office of Financial Aid of New Mexico Junior College (NMJC) administers student financial aid programs from federal and state sources.  The U.S. Department of Education (DOE) requires schools to develop and implement policies by which academic progress is evaluated and monitored for all students, even those who did not receive financial aid in prior terms of enrollment.  Students must meet Financial Aid Satisfactory Academic Progress (SAP) requirements to receive Federal Title IV aid that includes Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Work Study, and Federal Direct Education Loans (Stafford and Parent PLUS).  NMJC also applies the SAP requirements to monitor eligibility for state aid such as Student Incentive Grant, Lottery Scholarship, New Mexico Work Study, College Affordability Grant, Legislative Endowment, and New Mexico Scholars.

This policy describes the Financial Aid Satisfactory Academic Progress requirements and is in addition to and operates separately from the Academic Satisfactory Progress requirements for each academic program and department/division.

To review the detailed Financial Aid SAP Policies and Procedures, please see the Financial Aid Policies and Procedures Manual available on the NMJC website or a copy can be requested from the Office of Financial Aid. 

Evaluating SAP
The standards against which all students are measured include Qualitative, Quantitative, and Maximum Time Frame.  The academic record of all students is reviewed after the end of each payment period (semester).  The academic review is cumulative and includes all courses taken at the student’s current academic level.  After the evaluation, letters are sent to all students NMJC email who have insufficient academic progress and are being placed on Financial Aid Warning or Suspension as a result.
 
Qualitative Standard - GPA  Cumulative GPA is composed of all coursework at the current academic level and is calculated by the Registrar’s Office. To meet the qualitative standards, students must meet the minimum cumulative GPA as determined by their classification and program.
 Student Classification  Required Minimum Cumulative GPA for Program
 Freshman 0-29 credit hours earned 2.0
 Sophomore 30 plus hours earned 2.0
 
Quantitative Standard - In order to meet the quantitative standard, students must complete 67% of attempted coursework at the current level.  Withdrawals, incompletes, repeated courses, failure grades, and transfer hours will count as attempted coursework.  Example: A student who has attempted a cumulative total of 60 credit hours must have successfully completed at least 41 credit hours to meet the requirement (41 / 60 = 68%).  Please note: completion rates will not be rounded up to meet progress.  If a student has a completions rate of 66.66%, they are not meeting the minimum 67% requirement for financial aid SAP at NMJC.
 
Maximum Time Frame - A student may not exceed a maximum number of attempted hours in any program even if aid was not received during that term or prior terms. Once the student reaches the maximum timeframe allowed the student will be ineligible to receive financial aid.  Students may appeal on the basis of coursework not applicable to the current degree program. Maximum time frame is determined by multiplying the number of credit hours required for degree completion by 150%.  Example:  For a student whose degree plan requires 64 credit hours, the student may attempt up to 96 credit hours (64 X 150% = 96).
Maximum Time Frame Examples (all programs are not listed): 
Degree Program Maximum Hours
Associate of Arts (60 hour program) 90
Associate of Science (60 hour program) 90
Associate of Applied Science (64 hour program)

96

Associate of Applied Science in Nursing (71 hour program) 106
Associate of Applied Science in Automotive Technology (81 hour program) 121
Cosmetology Certificate (48 credit hour program) 72
Welding Certificate (30 credit hour program 45
 
Break In Enrollment - When a student has a break in enrollment and re-enrolls, the SAP status for prior terms will apply.  Example: If a student is placed on financial aid suspension at the end of the Spring term, does not return in the Fall term, and re-enrolls the next Spring term, the student will continue in a financial aid suspension status for that term and until SAP is established.
 
Semesters/Terms/Summer Sessions - A traditional semester is referred to as a standard term or payment period (e.g. Fall, Spring, and Summer). Standard terms, as defined by NMJC, are comprised of a combination of smaller sub-terms (e.g. Fall (first eight weeks), Fall (second eight weeks), Spring (first eight weeks), Spring (second eight weeks), Summer (first five weeks), and Summer (second five weeks), etc.). Winter is a sub-term of the Fall term and May is a sub-term of the Summer term. SAP requirements are calculated based on the combined terms and sub-terms as defined by NMJC.
 
Delay or Changes With Future Aid - Every institution offering Title IV Federal aid must check for SAP at the conclusion of each payment period.  NMJC calculates SAP at the end of each standard term (Fall, Spring, and Summer).  In some cases, the grades are submitted on dates close to or during the subsequent term.  This could delay the SAP review process and may affect aid in subsequent terms for some students.  Students who are affected will have aid in a pending status until grades are submitted and SAP is reviewed.
 
Withdrawals & Incompletes - Courses from which a student withdraws or receives a grade of incomplete will not be considered as satisfactorily completed.  The courses, which will be considered attempted but not completed, may negatively affect eligibility for the next term.  Withdrawals and incomplete grades will also factor into the measurement for the maximum time frame.
 
Repeated Courses - Repeated courses are considered in the quantitative and maximum timeframe requirement.  The course(s) will be considered as attempted each time the course is taken.  NMJC will maintain compliance with the regulatory stipulations surrounding repeat course(s) and how they should be handled during a review of SAP.
 
Transfer Courses - Courses transferred in to NMJC are not considered in determining eligibility under the qualitative measure but are considered in the quantitative and maximum time frame measurements. 
 
Audit Courses - Audit courses are not counted in the total hours attempted or as successful completion of a course.
 

Remedial & ESL Courses:Remedial and ESL courses are included in the quantitative, qualitative, and timeframe measures.

Change in Major /Additional Degrees - When a student changes their major or seeks an additional degree causing the student to reach Maximum Timeframe, the student may appeal to the Office of Financial Aid to have courses attempted and earned that do not count toward the student’s new major or degree excluded from the maximum time frame calculation for SAP.

Course Attendance and Participation - Students receiving federal student aid are required to attend and actively participate in all courses registered.  Instructors report nonattendance to the Office of Financial Aid at the start of each term.  Financial aid will be cancelled for students reported as not actively attending. 
 
Failure to Make Satisfactory Academic Progress - Students who fail to meet the qualitative and/or quantitative standards at the end of each payment period (based upon the student’s enrollment) will be placed on financial aid warning and are considered eligible for financial aid for one semester.  If at the end of the warning period the student’s cumulative progress meets the qualitative and quantitative standards for SAP, the warning will be lifted.  If at the end of the warning period the student’s cumulative progress does not meet the qualitative and/or quantitative standards for SAP, the student’s financial aid eligibility will be suspended.  Students are not eligible for Federal and state aid while on aid suspension.
 
Re-establishing Eligibility - Students may re-establish eligibility for financial aid by taking appropriate action that brings the student into compliance with the standards. Readmission to NMJC after a period of non-enrollment does not reinstate financial aid eligibility after a financial aid suspension. Reinstatement of aid eligibility is not retroactive and will only affect current or future enrollment periods.
 
Appeals - A student who is placed on financial aid suspension may appeal this decision.  To appeal the financial aid suspension, a student must submit to the Director of Financial Aid a signed and dated SAP Suspension Appeal Form explaining why the student was not academically successful, what has changed that will now allow the student to be academically successful, and any supporting documentation from an objective third party professional (e.g. physician, counselor, lawyer, social worker, teacher, religious leader, death certificate, divorce decree, etc.).  Family members of the student, friends, and NMJC employees may be considered an acceptable third party if they have direct knowledge of the student’s situation.  The Financial Aid Committee will review the appeal and the student will be notified in writing of the decision within 48 hours of the committee’s review.  Notification will be sent to the student’s NMJC email. All financial aid awards remain cancelled until the student follows these appeal procedures and receives a written notification of reinstatement.  If a reinstatement is approved, the student will be placed on financial aid probation for one standard term.  The student may also receive a Financial Aid Academic Plan to assist the student toward SAP.  A student may receive aid while on financial aid probation.  SAP progress will be reviewed at the end of the standard term of probation to determine continued aid eligibility.  During the period of an approved appeal (probation), a student must satisfactorily fulfill the requirements of the Financial Aid Academic Plan or regain eligibility by meeting the conditions of SAP. 
 
Student Should Monitor Progress - Students are responsible to review their grades and compare their progress to the standards set forth in the Financial Aid SAP Policy to ensure that they are aware of their standing.  As a student reviews his or her academic information, the student is encouraged to proactively seek assistance. For example, students could pursue additional academic advising, arrange tutoring, or regularly discuss their academic work with their instructor(s). The student’s responsibility to monitor their own academic progress is important, especially as the evaluation may immediately affect their financial aid eligibility for the next term.  Failure to meet standards while on financial aid probation in the Spring term will immediately affect aid eligibility for the Summer and/or Fall terms. 
 
The Financial Aid Office is required by federal regulation to determine whether a student is enrolled in a degree-seeking program and is meeting satisfactory academic progress requirements. The student’s official academic record maintained by the Office of the Registrar is reviewed to determine student compliance with this policy. Students on financial aid must make academic progress to be eligible for continued assistance. The policy applies to all students on federal and state financial aid. Students who have already received a Bachelor’s Degree are not eligible for grants, and will not be eligible for other aid at NMJC due to the time frame policy. The assessment of a student’s academic progress is based on the student’s entire academic record at this institution to include all attempted hours whether or not the student received financial aid for previous semesters of enrollment. Academic progress is monitored by a Qualitative (GPA) measurement as well as a Quantitative (credit completion pace and time frame) measurement.