Confidentiality

New Mexico Junior College ID Number

New Mexico Junior College issues students an ID number. You may be asked for your NMJC ID Number, your Student ID Number, or your Banner ID number. These numbers are the same. When you log in to Self Service Banner, the welcome page displays your ID number.

Use of Social Security Numbers

This number is used for record-keeping purposes only. Under the federal 1997 Tax Relief Act, NMJC is required to obtain the Social Security number of each student in order to report educational credits to the U.S. Internal Revenue Service (IRS) and to the student at the end of each tax year. Refusal to provide a valid Social Security number may result in a fine levied on the student by the IRS. The privacy of a student’s Social Security number is protected under FERPA.

Confidentiality of Student Records

Family Educational Rights and Privacy Act (FERPA) November 19, 1974 

The Family Educational Rights and Privacy Act (FERPA) of 1974 is a federal law that was enacted to protect the privacy of students and their educational records. The intent of the legislation is to protect the rights of students and to ensure the privacy and accuracy of "educational information." Educational Information refers to any record maintained by an educational institution, including files, documents, and materials of any type which contain information directly related to students, and which allows a student to be identified.

Student's rights under FERPA

Eligible students have the right to inspect and review their educational records within 45 days of the day NMJC receives a request for access. The eligible student should submit the request to the Registrar and identify the record(s) they wish to inspect. The Registrar will make arrangements for access and will notify the student of the time / place where the records may be inspected.

An eligible student may also ask the college to amend a record believed to be inaccurate or misleading. If the school decides to not amend the record, the student then has a right to a formal hearing. If, after the hearing, the college still chooses to not amend the record, the eligible student has the right to place a statement with the record commenting on the contested information.

Lastly, a student may formally request that NMJC not release Directory Information on their behalf. This request must be submitted to the Registrar.  When this request is made, a notation will be flagged in NMJC’s student management system and every reasonable effort will be made to safeguard the confidentiality of such information. In addition, once this request has been made, the student will not be allowed to request a transcript via the Web in the college's student information system, nor will the college provide employment (or other) authorizations for the student. If the student wishes for this information to be released, he / she will be required to submit written authorization, with proof of identify, to the Registrar’s Office prior to releasing a transcript or other information.

You have the right to file a complaint with the U.S. Department of Education concerning alleged failures by NMJC to comply with the requirements of FERPA. You may also call 202.260.3887 or contact: http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html.

Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue. S.W.
Washington, D.C. 20202-4605

For additional information, questions, concerns, or you wish to file a complaint please contact:

Registrar’s Office
Ben Alexander Student Learning Center
575.492.2575

Directory Information

Both federal and state laws permit New Mexico Junior College to release to the public "directory" information regarding current and former students without the student's consent. Directory information includes: student's name, current address, e-mail address, telephone number, date of birth, major field of study, full or part-time status, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, degrees and awards received and most recent previous educational institution attended by student.

NMJC students can prohibit the release of directory information to the public by bringing a photo ID to the Records and Registration Office located in the Ben Alexander Student Learning Center and completing the form or by submitting the form to the Registrar’s Office. Such requests must be made by the first Friday of the first week of class at the beginning of each semester. It will NOT, however, prohibit the release of directory information to entities of NMJC which have a "need to know" to accomplish their required tasks. It further will NOT prohibit NMJC departments from including your name on mailing lists for distribution of materials that are essential to your enrollment at NMJC.

Students who also are NMJC employees should be aware that filing this restriction will result in suppression of both employee and student information.

The authorization to restrict directory information remains in effect until the student revokes it. This authorization has no affect on directory information released prior to the completion of this request.

Withhold Directory Information Form (PDF File)